PMO Co-ordinator

Project Management
Full Time
Experienced
Published on 11/06/2024
On Premises

Job Description

Overview

The PMO Co-ordinator is a key role within the Technology & Continuous Improvement Department, reporting directly to the Head of Technology and Continuous Improvement. The primary purpose of the PMO Co-ordinator is to oversee and coordinate the activities of the Project Management Office (PMO) to ensure the successful delivery of all projects across the organisation. The PMO Co-ordinator is responsible for developing and implementing project management frameworks, overseeing project timelines, budgets, and resources, and ensuring that all projects align with the strategic goals of the business. Working closely with project teams and other departments across the organisation, the position holder facilitates effective project execution. This includes identifying and mitigating project risks, providing guidance and support to project managers, and ensuring that projects are completed on time, within scope, and within budget. The role also involves monitoring project performance, providing regular updates, and implementing continuous improvement practices within the PMO to enhance project delivery and efficiency.

Main tasks

  • Develop and implement standard project management frameworks and methodologies for all company projects.
  • Oversee the planning, execution, and completion of projects, ensuring they meet predefined objectives.
  • Assist in the development of project plans, timelines, budgets, and resource allocation to ensure effective project delivery.
  • Identify and manage project risks and issues, implementing mitigation strategies to minimise impact on the overall project strategy of the Company.
  • Ensure compliance with project management standards and methodologies to maintain project quality and consistency.
  • Provide guidance and support to project managers and teams, ensuring they have the necessary resources and information to execute projects effectively.
  • Facilitate communication and collaboration between project teams and other departments to optimise project outcomes.
  • Monitor project progress and performance, providing regular updates and reports to the Head of Technology and Continuous Improvement and senior management.
  • Track project performance metrics and implement continuous improvement practices to enhance project delivery efficiency.
  • Coordinate resource allocation across projects to ensure optimal use of personnel and materials.
  • Maintain oversight of project budgets, ensuring projects are completed within financial constraints.
  • Implement continuous improvement initiatives within the PMO to streamline project management processes and enhance overall efficiency.
  • Conduct regular reviews and audits of project management practices to identify areas for improvement and implement best practices.
  • Engage with stakeholders to understand project requirements and ensure their expectations are met.
  • Maintain strong relationships with internal and external stakeholders to facilitate successful project delivery.
  • Ensure all project documentation is maintained accurately and comprehensively.
  • Prepare and present project reports, including performance metrics, risk assessments, and progress updates, to senior management.
  • Engage in any other task assigned by the Company.

Qualifications, Skills and Experience

Education

Required

A qualification at MQF Level 6 in Project Management, Operations Research, Business Administration or a related field.

Experience

Required

At least 2 years’ experience in a similar role.

Skills

  • Strong analytical skills
  • Very organised and has good planning skills
  • Able to interact with people coming from different backgrounds
  • A very strong understanding of project management methodologies and tools
  • Strong communication skills (both oral and written)
  • Excellent interpersonal skills
Languages
  • English