The Human Resources Administrator is responsible to provide overall administrative support in all the functions and processes within the HR Department. The position holder will have direct responsibility for all processes under his or her responsibility to support other roles within the HR function and ensure the smooth and efficient operations with the Department. This position also acts as a source of information for people requiring the services of the HR Department and places an emphasis on leveraging modern HR technologies for the operations of the HR function.

Main Tasks

• Manage, update and maintain the human resources information system and all hr records.  
• Support management in the administration of the HR policy framework.
• Assist in the maintenance and administration of the job evaluation system.
• Draft, maintain and evaluate position descriptions.
• Serve as an authoritative source of information to internal and external HR inquiries.
• Provide general guidance to employees and management about HR policies and procedures.
• Support the recruitment and selection activities of the Company by providing administrative and other support throughout the whole process from vacancy identification to job posting to onboarding of selected employees.
• Prepare, issue and renew employment contracts.
• Update and maintain position profiles.
• Provide administrative support for the performance management system of the Company.
• Support and coordinate the training plan and other training activities while also managing the logistics involved in the organisation of training and development activities.
• Manage the administrative process for people leaving the Company.
• Substitute other HR staff members as may be required.
• Assist the HR Department in specialised projects.
• Carry out scanning, photocopying and binding of documents.
• Ensure the Division is well equipped with the necessary stationery to carry out its work.
• Input data and administer the human resources information system ensuring it contains accurate personnel information.
• Input data, maintain a recruitment database and participate in the administration of the recruitment process as required.
• Compile and send the required data for the finance department on a monthly basis.
• Collate information and create reports related to the time and attendance system as required.
• Acquire work permits and liaise with Government Departments as required.
• Collate information and create reports as required.
• Update the information on the intranet as required.
• Support the HR team in and with the implementation and usage of automation tools.
• Perform such other related duties as may be assigned from time to time

Position Key Requirements and Competencies

• An MQF Level 4 qualification or higher in human resources, psychology or a related area
• Preferably at least 2 years’ experience in a similar role
• Strong interpersonal skills
• Has a sharp eye for detail
• Assertive, courteous, diplomatic and tactful in his or her approach
• Highly organised and meticulous
• Strong organisational skills
• Has strong computer literacy skills and well versed in standard computer applications
• Good appreciation of Maltese employment law
• Very strong verbal and written communication skills
• Good listening skills
• Leadership qualities
• Can work well under pressure and dealing with multiple demands
• Has an outgoing personality and enjoys interacting with people
• Able to work independently
• Willingness to extend his or her knowledge